Admin & Student Portal / Mobile App

Here is a detailed list of features for the Admin & Student Portal / Mobile App module in a University Management System, designed to cater to the academic, administrative, and support needs of UG, PG, and PhD students as well as administrators and faculty.

📱 Admin & Student Portal / Mobile App – Feature Overview

🧑‍🎓 1. Unified Dashboard (Role-Based View)

• Personalized dashboards for:

  • Students (UG/PG/PhD)

  • Admins

  • Faculty

  • Department Heads

• Summary widgets:

  • Attendance

  • Timetable

  • Notices

  • Upcoming deadlines

  • Fees due

  • Application status

🎓 2. Student Services Access

• Admission status tracking

• Course registration & electives selection

• Fee payment portal & receipt download

• Digital ID card access

• Document request (TC, Bonafide, etc.)

• Hostel/Canteen/Library access management

📋 3. Academic Module Integration

• View academic calendar

• Timetable viewing and sync to mobile calendar

• Attendance records (subject-wise/month-wise)

• Marks and grade report viewing

• Assignment submissions and evaluation

• Course materials access (LMS integration)

💬 4. Communication & Notifications

• In-app announcements and push notifications

• SMS & email alerts for:

  • Exam dates

  • Fee reminders

  • Class updates

  • Event invitations

• Chat/messaging between students and faculty/admins

• Notice board for circulars and office memos

💳 5. Online Fee Payment & Finance Tracking

• Online fee payment gateway integration

• Payment status, transaction history

• Fee structure by semester/course

• Downloadable receipts and invoices

• Scholarship and concession tracking

📅 6. Event & Calendar Management

• Academic and co-curricular event calendar

• RSVP and registration for events

• Sync events with personal calendar (Google/Outlook)

• Reminders and alerts for upcoming activities

🧾 7. Online Forms & Applications

• Apply for:

  • Re-evaluation

  • Scholarships

  • Convocation

  • Internship approvals

  • Document verification

• Application status tracking

• Online form submission with digital signature or document upload

🗂️ 8. Document Management

• Download academic documents:

  • Admit cards

  • Grade cards

  • Certificates

• Upload personal documents (KYC, Aadhaar, photos)

• Secure document vault for official letters

🧪 9. Research & PhD-Specific Features

• Research progress report submission

• Supervisor communication tools

• Thesis upload and plagiarism report

• Seminar/conference participation records

• PhD defense scheduling and tracking

💼 10. Placement & Internship Integration

• Job/internship alerts

• Company profiles and openings

• Resume upload and status tracking

• Interview schedule and offer letter download

• Feedback from companies and placement cell

📚 11. Library Services

• Search, reserve, and renew books

• View borrowed book history

• Due date reminders

• Access to digital resources, e-books, and journals

• Suggest books for purchase

🏨 12. Hostel & Accommodation Management

• Hostel room allotment

• Fee payment and mess menu

• Leave application and approvals

• Visitor registration

• Complaint/maintenance request submission

🍽️ 13. Canteen Services (Mobile App Specific)

• View daily menu

• Pre-order meals/snacks

• Canteen wallet and transaction history

• Dietary preferences and feedback

📝 14. Grievance & Feedback System

• Lodge complaints and track status

• Anonymous feedback option

• Academic/administrative feedback forms

• Suggestions and improvement surveys

🔒 15. Role-Based Access & Security

• Secure login with OTP/email verification

• SSO integration with university credentials

• Biometric/fingerprint login (optional on mobile)

• GDPR & data privacy compliance

• Secure access to student/academic records

📈 16. Analytics & Reports (Admin Side)

• Student performance reports

• Attendance analytics

• Fee collection summaries

• Admission and dropout trends

• Customized reporting tools

📲 17. Mobile App Exclusive Features

• Real-time push notifications

• Offline access to downloaded documents

• GPS-based campus map and navigation

• Emergency contacts and helpdesk integration

• QR code-based library/hostel/canteen access

• Dark mode and accessibility options

🧑‍💻 18. Admin-Specific Controls

• Workflow approval system (leave, fees, documents)

• Bulk student data upload/edit

• Control visibility of announcements/events

• Assign faculty/advisor to student groups

• Role management and permission assignment

🎓 Program-Level Customization

UG Students

• Easy-to-use UI

• Gamified attendance & academic tracking

• Quick access to class schedules and assignments

PG Students

• Research paper tracking

• Internship log and supervisor approvals

• Placement matching based on skills and interests

PhD Scholars

• Detailed research progress submission interface

• Guide-scholar interaction tools

• Thesis, journal & seminar management