Transport Management module

Here is a detailed feature list for the Transport Management module in a University Management System, tailored to serve the needs of UG, PG, and PhD students, faculty, and administrative staff for efficient campus transportation planning and operations.

🚌 Transport Management Module – Feature Overview

🚍 1. Route & Vehicle Management

• Define and manage multiple routes with:

  • Route ID, name, start & end locations

  • Waypoints/stops and timings

• Vehicle assignment per route (bus, van, shuttle)

• Real-time tracking integration (via GPS systems)

• Vehicle capacity, condition, and service record management

• Route maps with distance and estimated travel time

🪪 2. Student & Staff Transport Registration

• Online registration for transportation facility

• Route/stop selection during registration

• Priority-based seat allotment (distance/first-come)

• Editable transport preferences

• Registration history and transfer between routes

🎫 3. Transport Pass Generation & Management

• Auto-generated digital/printable transport pass

  • With QR/barcode

  • Student/staff photo, route, stop, validity

• Reissue/renewal of passes

• Lost pass reporting and penalty management

• Temporary pass issuance for guests or events

💳 4. Transport Fee Management

• Transport fee structure based on:

  • Distance from campus

  • Route/stop

  • Type of service (AC/Non-AC)

• Online payment portal integration

• Auto-calculate pro-rata charges (late joins)

• Penalty calculation for late payments

• Transport fee receipt generation & download

📲 5. Mobile App Integration

• Track real-time bus location via GPS (Live Map View)

• Notify expected arrival/departure time

• Alerts for bus delays or route changes

• View assigned vehicle, driver, and route

• Access digital transport pass from app

👮 6. Driver & Staff Management

• Driver/staff details with:

  • Photo, license info, experience

  • Background verification

• Route and vehicle assignment

• Attendance and duty shift tracker

• Performance rating and incident log

🗓️ 7. Scheduling & Timetable Integration

• Sync class timetable with transport scheduling

• Dynamic pickup/drop-off adjustments during exams, events

• Trip calendar for regular and special transport services

• Holiday and non-operational day handling

🛠️ 8. Vehicle Maintenance & Logs

• Preventive maintenance scheduling

• Vehicle inspection and service log

• Fuel consumption tracking

• Breakdown history and replacement vehicle assignment

• Insurance and pollution certificate tracking

🧾 9. Reports & Analytics

• Route-wise seat occupancy report

• Daily/monthly usage logs (per student/vehicle)

• Transport fee collection summary

• Driver performance and punctuality reports

• Safety and incident analytics

💬 10. Alerts & Notifications

• SMS/Email/App notifications for:

  • Delays or cancellations

  • New route additions

  • Transport fee due dates

  • Emergency alerts

• Broadcast messages to students on specific routes

🧑‍💻 11. Admin Controls & User Access

• Add/edit/delete vehicles, routes, drivers

• Set transport quotas for different programs/batches

• Transport ID linking with student/staff ID

• Bulk import/export of data

• Audit log for all transport actions

📍 12. GPS & RFID Integration (Optional)

• GPS-based live tracking of university buses

• RFID cards for entry/exit logging (student/staff)

• Parent/guardian alerts on boarding/deboarding

• Geo-fencing alerts for designated zones

🎓 Program-Level Customization

UG Students

• Fixed route mapping for daily commutes

• Simplified pass application and renewal

• Real-time bus alerts and student-friendly app UI

PG Students

• Flexible scheduling for internships or lab timings

• Evening/weekend shuttle requests

PhD Scholars

• On-demand or low-frequency transport booking

• Research center or external institution-specific routing

🔗 Integration with Other Modules

• Student Information System (SIS): Sync student data

• Fee Management: Unified transport and tuition payments

• Event Management: Temporary transport for university events

• Hostel Module: Pick-up/drop from hostel locations

• Attendance: Optional RFID-based travel and attendance sync