Analytics & Reporting module

Here’s a detailed list of features for the Analytics & Reporting module in a University Management System, tailored for managing and analyzing data related to UG, PG, and PhD admissions and overall academic operations.

📊 Analytics & Reporting Module – Feature Overview

🧠 1. Centralized Data Aggregation

• Collects data from all modules:

  • Admissions

  • Academics

  • Exams

  • Fees

  • HR/Payroll

  • Library, Hostel, etc.

• Real-time data synchronization

• Clean, structured, and queryable datasets

• Support for both structured and semi-structured data

📈 2. Admission Analytics (UG/PG/PhD)

• Application volume by program, course, and year

• Source-wise applicant insights (online, offline, referral)

• Conversion rates (applied → shortlisted → admitted)

• Reservation category and quota-wise admissions

• Gender, region, age, and educational background breakdown

• Admission funnel visualization

📋 3. Academic Performance Analytics

• Program-wise performance summaries

• Subject-wise pass/fail rates

• Internal vs external marks comparison

• Top/bottom performer trends

• Dropout rate and reasons

• Attendance vs performance correlation

📚 4. Research & PhD Analytics

• Supervisor-wise research scholar distribution

• Progress and milestone tracking

• Publication count by department

• Thesis submission/defense timelines

• Funding and grant data visualization

💳 5. Financial & Fee Analytics

• Fee collection trends (by program, mode of payment)

• Outstanding dues and defaulter lists

• Scholarship and concession statistics

• Revenue forecast and variance analysis

• Transport, hostel, canteen, and library fee analytics

🧑‍🏫 6. Faculty & HR Analytics

• Faculty workload reports

• Teaching vs research time allocation

• Appraisal outcome trends

• Leave patterns

• Payroll cost analysis by department

🧾 7. Examination & Evaluation Reporting

• Subject-wise and semester-wise exam results

• Re-evaluation and backlog statistics

• Automated grade distribution charts

• Exam attendance reports

• Answer script evaluation turnaround time

📥 8. Application & Workflow Reports

• Status of submitted forms (scholarships, transcripts, grievances)

• Approval/processing time analytics

• Document verification summaries

🏘️ 9. Infrastructure & Resource Usage Reports

• Library usage analytics (book borrowing patterns, e-resource access)

• Hostel occupancy and waiting list status

• Canteen transactions and feedback

• Transport route efficiency and bus occupancy

📱 10. Student Engagement & Usage Reports

• Portal and mobile app usage analytics

• LMS login frequency and material access

• Feedback submission and grievance redressal time

📢 11. Custom & On-Demand Reports

• Drag-and-drop report builder

• Scheduled report generation (daily/weekly/monthly)

• Export options: PDF, Excel, CSV, JSON

• Email report scheduler and auto-notifications

⚙️ 12. Dashboards (Role-Based)

• Visual dashboards for:

  • Administrators

  • Faculty

  • Department Heads

  • Finance

  • Examination cell

• Custom widgets (charts, KPIs, tables)

• Drill-down capability from summary to detailed data

🛡️ 13. Compliance & Accreditation Reports

• NAAC/NIRF/AICTE/UGC/DTE compliant data reports

• Institutional Performance Indicators (IPIs)

• Research output and impact metrics

• Audit-ready templates with predefined formats

🔐 14. Security, Access & Audit

• Role-based access to reports

• Report access logging and download tracking

• Secure sharing links with watermarking

• Archived report versioning and history

🔗 15. Integration with External Tools

• API access for BI tools (Power BI, Tableau, etc.)

• Export to Google Sheets, Excel Online

• Integration with cloud dashboards and ERP analytics layers

🎓 Program-Specific Analytics Highlights

UG Programs

• Board-wise performance of admitted students

• First-year academic transition trends

• Foundation course impact reports

PG Programs

• Specialization popularity and dropout patterns

• Internship and placement analytics

• Industry-academia project stats

PhD Programs

• Time-to-completion metrics

• Research paper citations and impact scores

• Supervisor-to-scholar ratio trends