Canteen Management module

Here's a detailed list of features for a Canteen Management module within a University Management System, tailored to support UG, PG, and PhD students, faculty, and staff. This module ensures efficient operations, digital meal tracking, and financial transparency across campus dining services.

🍽️ Core Features of Canteen Management Module

🔐 User Roles & Access Control

• Role-based access for:

  • Students (UG/PG/PhD)

  • Faculty and Staff

  • Canteen Manager

  • Canteen Staff

  • Admin/Finance Team

• Different menus or subsidies based on user roles (e.g., staff vs. student pricing)

📲 Menu Management

• Daily/weekly/monthly menu planning

• Meal types:

  • Breakfast, lunch, dinner, snacks

• Dietary labels: vegetarian, non-vegetarian, vegan, gluten-free

• Menu visibility to users via web/app dashboard

• Option to rate meals and submit feedback

💳 Digital Wallet & Payment System

• Prepaid wallet system linked with student/staff ID

• Recharge via UPI, net banking, cards, etc.

• Auto debit on food item purchase

• Daily/weekly/monthly consumption summary

• Subsidy integration (for specific groups or meals)

🧾 Billing & Accounting

• Item-wise pricing with taxes and discounts

• Auto invoice generation per transaction

• Real-time billing dashboards for canteen managers

• Daily settlement report

• Integration with Fee & Finance module for:

  • Monthly deduction reports

  • Subsidy tracking

  • Expense and profit analysis

📦 Inventory & Stock Management

• Ingredient and item tracking

• Real-time inventory usage (linked with menu)

• Stock level alerts and reorder triggers

• Vendor management and purchase orders

• Wastage logging and analysis

• Expiry tracking and batch management

🛒 Order & Token System

• Self-service kiosks or mobile app/web interface for:

  • Food ordering

  • Meal pre-booking

• Token generation and estimated wait time

• Notifications for order ready/pick-up

• Queue management dashboard for kitchen staff

📈 Reports & Analytics

• Daily/weekly/monthly sales reports

• Popular items & feedback trends

• Food consumption by user group (UG/PG/PhD)

• Revenue vs. subsidy reports

• Inventory usage vs. wastage reports

• Peak time analysis for staffing optimization

🧑‍🍳 Staff Management

• Staff attendance and duty rosters

• Kitchen shift planning

• Performance tracking and feedback review

• Staff leave management

📋 Health, Safety & Compliance

• Kitchen hygiene checklist logging

• Food inspection schedules

• Expiry/stock audit compliance tracking

• Integration with university’s health & safety department

📢 Notification & Feedback

• Meal availability alerts

• Menu changes and special meal days

• Feedback form with rating and comments

• Escalation of complaints to admin or food committee

📌 Integration with Other Modules

• Student Information System (SIS): Access user data for ID linkage and eligibility

• Hostel Management: Sync with mess preferences and meal charges

• Fee Management: Subsidy accounting and auto deduction options

• ID Card/Biometric System: Canteen access control and wallet deduction

• Notification Module: SMS/email/app alert delivery

🧑‍🎓 Program-Level Customizations

UG:

• Bulk meal planning for large student groups

• Daily budget options

• Integrated with semester schedules for exam-day food packs

PG:

• Flexible meal times (due to lab/class schedule)

• Packaged meal ordering during project/internship work

• Opt-in/opt-out meal scheduling

PhD:

• On-demand meal booking with minimal lead time

• Staff/faculty pricing access (if applicable)

• Extended meal timing for late-night work/research

🧑‍💻 User Portal Features (Web/App)

• View daily/weekly menu

• Pre-book or cancel meals

• Recharge wallet and view transaction history

• Rate meals and give suggestions

• Access nutrition info (optional)

• Meal usage analytics for health tracking

📡 Admin & Manager Dashboard

• Order trends and real-time sales stats

• Inventory overview

• Staff scheduling panel

• Alerts for low stock or delayed service

• Feedback review and escalation panel