Student Information System

Student Profile Management is the foundation of the Student Information System. It serves as a central repository for storing, updating, and managing all personal, academic, and administrative details related to each student. It ensures data accuracy, supports decision-making, and enables smooth communication across departments.

🔐 1. Unique Identification

• Generation of a unique student ID upon admission.

• Integration with government IDs (Aadhaar, passport, etc.) if required.

• Barcode/QR code for student cards for easy scanning and authentication.

👤 2. Personal Information

• Full name (as per official records)

• Date of birth

• Gender

• Blood group

• Nationality

• Caste and community (for reservation/quota tracking)

• Category (SC/ST/OBC/General/EWS)

• Photograph (passport size)

• Signature (scanned)

🏡 3. Contact Information

• Permanent and current address

• Mobile number (student and guardian)

• Email ID

• Emergency contact details

👨‍👩‍👧‍👦 4. Family/Guardian Details

• Father’s and mother’s name

• Occupation and income details

• Guardian name (if different)

• Relationship with student

• Contact information of guardians

• Parental approval tracking (for minors)

🏫 5. Academic Details

• Course/program enrolled (B.Tech, B.A, MBA, etc.)

• Specialization/major

• Roll number/registration number

• Year/semester of study

• Academic history (10th, 12th, UG, etc.)

• Previous institution details (for lateral entry students)

• Migration certificate details (if applicable)

📎 6. Document Management

• Upload and storage of essential documents:

  • Birth certificate

  • Mark sheets and certificates

  • Transfer/migration certificate

  • Community certificate (if applicable)

  • ID proof (Aadhaar, passport, etc.)

  • Passport-size photograph and scanned signature

• Verification status (pending/verified/rejected)

🪪 7. Student ID Card Generation

• Automatic generation of student ID card with:

  • Photo

  • Name

  • Roll number

  • Barcode/QR code

  • Course and department

• Printable/downloadable in PDF format

🔧 8. Profile Update & Approval Workflow

• Student-initiated profile update requests (for address, contact info, etc.)

• Admin or registrar approval required for sensitive changes (like name/DOB)

• Change log with audit trail

📊 9. Status & History Tracking

• Active, inactive, on-leave, suspended, or graduated status

• Record of academic breaks or re-admissions

• Course switch or transfer tracking (e.g., from one branch to another)

📎 10. Integration with Other Modules

• Linked with:

  • Attendance Management for daily tracking

  • Fee Management for billing based on program and status

  • Exam Management for hall tickets and results

  • Hostel and Transport modules

  • Placement Portal for eligibility and resume generation

🧮 11. Reports & Exports

• Individual student report for internal use or accreditation

• Bulk data exports for administration or regulatory bodies

• Data compliance with NAAC, UGC, AICTE, etc.

🔒 12. Security & Access Control

• Role-based access:

  • Student: View & limited edit (contact info)

  • Faculty: View academic info

  • Admin: Full access with edit permissions

• Audit trail of profile changes

• GDPR-compliant data management (if applicable)