Fee & Finance Management module

🔐 Access & Role-Based Permissions

• Admin, Finance Officer, Accountant, Department Heads, Students

• Role-based access control by program level (UG, PG, PhD)

• Department-wise finance access (Engineering, Arts, Research, etc.)

🧾 Fee Structure Management

• Program-wise, course-wise, semester-wise fee templates

• Category-based fee configuration (General, SC/ST, OBC, PWD, International)

• Term-based (Annual/Semester/Quarterly) fee setup

• One-time, recurring, and optional fee components

• Research/Thesis fees, lab usage, library, and submission charges for PG/PhD

• Dynamic elective/practical-based fee adjustments

🏷️ Fee Collection & Payment Processing

• Online payment gateway integration (UPI, Credit Card, Net Banking, Wallets)

• Offline payment support (Cash, DD, Cheque)

• Auto fee calculation at the time of admission/course registration

• Installment/EMI-based payment options

• Dynamic late fee and penalty rules

• Auto-receipt generation with payment confirmation

• Real-time payment tracking dashboard

💰 Scholarship, Concession & Financial Aid Management

• Mapping of students with eligible scholarships (Govt/Private)

• Auto-application of concessions (merit, income-based, special category)

• Department-specific funding and stipends (especially for PG/PhD)

• Custom discount rules with approval workflows

• Scholarship disbursement tracking and reporting

🧮 Dues & Fine Management

• Real-time dues tracking (tuition, hostel, transport, etc.)

• Late payment fine rules (slab-based or flat)

• Auto alerts for due reminders

• Blocking/unblocking academic services based on fee status

• Recovery process tracking (reminders, escalation levels)

🏦 Hostel & Transport Fee Integration

• Hostel fee based on room type, semester, or duration

• Meal plan billing (monthly/semester-wise)

• Transport zone/distance-based billing

• Refund management for cancellation/withdrawal

📋 Refund & Withdrawal Management

• Refund request workflow with approval hierarchy

• Auto-calculation of refundable amount based on rules

• Refund settlement tracking and audit

• Refund policy management by course type (UG/PG/PhD)

🔍 Student Self-Service Portal

• View fee structure and due details

• Download receipts and invoices

• Real-time payment history

• Online payment with instant confirmation

• Apply for refund, scholarship, or installment plan

📊 Finance Reports & Analytics

• Student-wise fee ledger

• Program/batch/department-wise collection reports

• Head-wise revenue reports (tuition, lab, library, etc.)

• Defaulters list with communication logs

• Cash flow forecasting

• Audit reports for internal/external use

📦 Integration with Other Modules

• Admissions: Auto-fee generation on program selection

• Student Lifecycle: Fee eligibility for exams, hostel, services

• Accounts: Export to Tally, SAP, or other ERP systems

• Scholarships: Auto mapping from national/state portals

• Convocation: Fee clearance check before certificate issue

🛠️ Configuration & Customization Options

• Dynamic fee rule engine (create/modify without code)

• Country-specific currency and tax configuration (for international campuses)

• Multi-institution support (for university groups)

• GST/Tax rules integration and invoice generation

📲 Notifications & Alerts

• SMS/Email/App alerts for:

  • Due date reminders

  • Payment confirmations

  • Fee defaulter warnings

  • Refund status updates

📌 PG & PhD-Specific Features

PG:

• Dissertation fee tracking

• Workshop/seminar/travel grant reimbursements

• Assistantship/stipend reconciliation

PhD:

• Thesis submission fee

• Progress review/defense/viva-related fees

• Stipend and fellowship disbursement tracking

• Departmental grant usage reports (if funded)

🔐 Security & Compliance

• Encrypted transaction handling

• Digital signature-enabled receipts

• Full audit trail for every transaction

• Role-based financial data visibility

• Compliance with UGC, NAAC, GST, and national financial regulations