Placement & Internship Management module

Here is a detailed list of features for the Placement & Internship Management module in a University Management System, tailored to meet the needs of UG, PG, and PhD students. This module helps manage campus placements, internships, recruiter interactions, and student career support from registration to final placement.

🎯 Placement & Internship Management Module – Features Overview

🧑‍🎓 1. Student Registration & Profile Management

• Online placement registration portal

• Profile completion tracker (photo, resume, academics, projects)

• Upload documents: resume, transcripts, certifications

• Editable personal and academic details (with admin approval)

• Program-specific eligibility filters (UG/PG/PhD)

🧾 2. Eligibility & Criteria Management

• Company-specific eligibility filters:

  • CGPA/percentage

  • Department/program

  • Backlogs/history of arrears

• Auto shortlisting of eligible candidates

• Real-time alerts for eligibility status

🏢 3. Company & Recruiter Management

• Employer registration portal

• Company profile management (logo, contacts, sectors)

• Job/internship posting with:

  • Job role

  • CTC/Stipend

  • Location

  • Selection process

• Recruiter dashboard to view applicant pool

📋 4. Job & Internship Posting

• Job description upload with detailed criteria

• Internship and pre-placement offer (PPO) categories

• On-campus, off-campus, hybrid, or virtual opportunities

• Multiple rounds (written, GD, tech, HR) setup

• Auto-reminder for application deadlines

📅 5. Schedule & Drive Management

• Placement calendar: upcoming drives, deadlines, tests

• Schedule creation:

  • Pre-placement talks (PPT)

  • Aptitude tests

  • Interviews (technical/HR)

• Slot allocation (student-wise/company-wise)

• Interview time slot selection and reminders

📤 6. Application Management

• Apply, withdraw, or track application status

• Resume screening and selection round updates

• Withdrawn application history with reasons

• Auto-update application status by admin or recruiter

💼 7. Selection Process Workflow

• Multi-round evaluation tracking:

  • Aptitude test score upload

  • Interview feedback form

  • Final offer release

• Result publishing (selected/rejected/waitlisted)

• Offer letter upload/download

• Final placement status marking (hired/rejected)

📊 8. Reports & Analytics

• Placement statistics:

  • No. of students placed

  • Company-wise placement count

  • Salary/stipend statistics (min/avg/max)

• Batch-wise, department-wise, and program-wise insights

• Offer acceptance ratio & dropout tracking

• Export to Excel/PDF for NAAC/NIRF reports

💬 9. Communication & Notifications

• Email/SMS/App notifications for:

  • New job openings

  • Shortlist announcements

  • Interview schedules

  • Final offers

• Internal chat module for placement office and students

• Announcement board for last-minute updates

📂 10. Resume & Document Repository

• Upload and manage:

  • Multiple resume versions

  • Cover letters, SOPs, portfolios

• Resume templates for UG, PG, PhD students

• Recruiter access to shortlisted student resumes

🧑‍🏫 11. Internship Management

• Internship offer and acceptance tracking

• Internship request form for credit-based internships

• Internship duration, mentor assignment, and evaluation

• Mid-term and final report submission

• Certificate upload and verification

🧑‍💼 12. Alumni & Industry Mentor Engagement

• Alumni job/internship postings

• Guest talks, mock interviews, career sessions

• Industry mentor database and contact integration

• Tracking referrals or internal job opportunities

📱 13. Student Dashboard

• Personalized dashboard with:

  • Job alerts

  • Application history

  • Resume downloads

  • Interview schedule calendar

• Status indicators for every stage (Applied, Shortlisted, Interviewed, Hired)

🔐 14. Role-Based Access & Security

• Role-based logins:

  • Placement officer

  • Recruiters

  • Faculty coordinator

  • Students

• Permission control for edits/approvals

• Secure document sharing with watermarking (if needed)

🔗 15. Integrations

• Student Information System (SIS): For academic & personal data

• Transcript Module: Verify student performance

• Alumni Module: Enable job/internship collaboration

• LMS Module: Skill-based job match (certifications/courses)

🎓 Program-Specific Customization

UG Students

• Campus placement focus (entry-level roles)

• Internship tracking (summer/in-semester)

• Resume builder templates and career workshops

PG Students

• Domain-specific roles and internships

• PPO/PPI tracking from summer internships

• LinkedIn integration or professional portfolio links

PhD Scholars

• Research-based industry placements

• Post-doctoral opportunity tracking

• Collaboration with research labs & universities