Question Paper Distribution Module

User & Role-Based Access

• Role-based access control:

  • Exam Controller

  • Question Paper Setter

  • Moderator

  • Department Head

  • Invigilator

  • Center Superintendent

• Temporary/time-bound access for external users (e.g., question setters, external moderators)

🧾 Question Paper Upload & Management

• Secure upload portal for:

  • Internal question setters (UG/PG courses)

  • External experts (PG/PhD level)

• File format support (PDF, DOCX, image files)

• Encrypted storage with auto-expiry access

• Metadata tagging:

  • Subject, course, semester

  • Exam date & time

  • Duration and marks

  • Program level (UG/PG/PhD)

• Multiple sets (Set A, B, C) support

🛡️ Security & Encryption

• AES-256 or equivalent encryption for uploaded papers

• Auto-lock/unlock based on schedule

• Watermarking and tamper-proofing

• OTP-based paper decryption

• Geo-fencing and IP restrictions for downloads

• Blockchain-style audit trail (optional, for compliance)

📅 Exam-wise Paper Scheduling

• Mapping of papers to exam schedules

• Time-slot based locking/unlocking

• Auto-distribution triggers before exam (e.g., 30 mins prior)

• Alert notifications for upcoming distributions

🏫 Distribution to Centers / Departments

• Paper download by exam centers/invigilators within secure time window

• Device restriction (open only on approved/registered systems)

• Log of download time, device, and user

• Auto-recording of acknowledgements by receiving centers

🔍 Tracking & Audit

• Real-time tracking dashboard for:

  • Upload status

  • Approval status

  • Distribution status (delivered/pending/failed)

• Logs of all downloads, accesses, and modifications

• Version control and audit trail of each question paper

• Alert triggers for suspicious activity (multiple downloads, out-of-schedule access)

✍️ Approval & Moderation Workflow

• Multi-stage paper review:

  • Paper Setter → Internal Moderator → External Moderator → Exam Controller

• Commenting & feedback within the system

• Final locking of approved version with digital signature

• History tracking of all versions submitted

📦 Physical Distribution (Fallback/Backup)

• Bulk printing module with:

  • Print logs

  • Barcode-based tracking

  • Print request approval workflows

• Packing list generation per center

• Courier/tracking management integration (for physical backups)

📲 Alerts & Notifications

• Real-time email/SMS/push notifications for:

  • Upload deadlines

  • Approval stages

  • Distribution availability

  • Access logs and irregularities

📊 Reports & Analytics

• Question paper readiness reports

• Exam-wise distribution status

• Moderator workload and approval duration reports

• Logs of paper views, prints, downloads

• Exportable audit and compliance reports

🌐 Integration with Other Modules

• Question Bank: Pull questions for auto-generated papers

• Examination Management: Sync with schedule and room allotments

• Student Info System: Course mapping for paper assignment

• Notification Module: Trigger SMS/email updates

• LMS/Online Exam System: Push paper to exam portal (if online)

🧑‍🎓 Program-Level Customizations

UG:

• Bulk question papers for multiple batches

• Auto paper randomization (for large volume courses)

• Section-wise exams (theory, lab)

PG:

• Department-level customization

• Research component exam papers (project viva, seminar, dissertation)

PhD:

• Examiner-sent papers for coursework evaluations

• Confidential thesis viva voce question papers

• Integrated thesis review panel question bank usage

📦 Backup & Contingency Handling

• Offline backup download for authorized admin (with encryption)

• Emergency unlock keys for paper access (used in power/network failures)

• Auto-restore of question papers in case of file corruption

🧰 Admin Configuration & Tools

• Define upload deadlines and access windows

• Assign roles per department/exam center

• Customize approval workflows

• Set paper access policies (view-only, print-restricted, watermarking)

• Generate and manage OTPs/access codes